Call for Applications
The Society for Music Analysis seeks to appoint to the post of Administrator. The role description below outlines the main responsibilities of the administrator to the Society for Music Analysis. The Administrator is also required to take some additional responsibilities for the Society’s flagship journal Music Analysis published by Wiley (see below). Please see our website https://www.sma.ac.uk [sma.ac.uk] for information about the society.
Applications or expressions of interest should be sent to Dr Christopher Tarrant (Christopher.Tarrant@newcastle.ac.uk). Applicants should send a CV and covering letter. The closing date for receipt of applications is Friday 15th September 2023, with interviews taking place in the fourth week of September. It is expected that the successful applicant will take up the post at the start of October.
Role Description: Administrator
The Administrator will have overall responsibility for the Society’s daily administration. The Administrator’s duties will include, but may not be limited to:
- Maintaining the Society’s annual calendar of events
- Working closely with event organisers (Music Analysis Conference; TAGS; workshops) to ensure that all preparatory work is completed, including booking of accommodation for visiting speakers
- Organising the Annual General Meeting and the bi-annual trustees’ meetings, including room bookings and accommodation if necessary, assembling all necessary documentation, and preparing the agendas. Minuting these meetings
- Monitoring the Society’s email traffic on a weekly basis, including WebCollect.
- Coordinating the Development Fund and Bursaries sub-committees, and overseeing applications to both
- Working closely with the Treasurer in the preparation of the annual Charity Commission report
- Managing the Society’s interface with external institutions (other learned societies; university departments; etc.)
- Managing society elections (trustee and student representatives)
- Managing membership applications and continuing monthly membership review, in conjunction with the Treasurer and Membership Secretary
- Dealing with Wiley journal order queries and back orders, in conjunction with the Treasurer
- Organizing meeting of, and completing minutes for, meetings of the Music Analysis editorial board
- Ensuring Society governance is kept in line with its Rules and Constitution, and coordinating with the President and other trustees in keeping the SMA handbook up to date
- Liaising with the Web Officer to keep the SMA website up to date
The post’s honorarium is £6,400 paid in quarterly instalments, equivalent to £32,000 per annum at 0.2 FTE. The position can be terminated subject to three months’ notice on either side. The Administrator will report to the President of the SMA and/or his/her designee, and will work closely with the Treasurer.